The essential task of the Norwegian Foreign Service is to work for Norway’s interests internationally: to safeguard the country’s freedom, security and prosperity. Norway’s interests are determined by such factors as its geographical location in a strategically important area, its open economy, its position as a coastal state and steward of substantial marine resources, and its extensive exports of oil and gas.
Among others The Foreign Service is responsible for providing help, advice and protection to Norwegian nationals vis-à-vis foreign authorities, as well as assisting Norwegian citizens abroad in connection with criminal proceedings, accidents, illness and death.
The Norwegian Embassy in Croatia is looking for a local administrative officer and is inviting all eligible applicants to consider this opportunity and apply.
Duties and Responsibilities:
The tasks and portfolio off the local administrative officer will mainly be linked to administrative and consular affairs, more specifically:
- Offer consular assistance to Norwegian citizens in Croatia, including processing various applications related to Norwegian social security number, paternity issues and passports, report on deaths and accidents, accompany diplomats on prison and hospital visits, prepare and assist notarial acts, maintain and update the Embassy’s travel advice, and be the main contact point for relevant Norwegian and Croatian institutions.
- Follow up on new and relevant regulations and guidelines in Consular and Immigration Affairs
- Assist and follow up the honorary consuls and the Embassy trainee.
- Handle inquiries from the public.
- Prepare and organize events, conferences, visits to/from Norway, projects, etc.
- Create and publish content on the Embassy’s webpage.
- Responsible for distribution of post and Archive.
The position can be assigned other tasks according to the embassy’s needs and the applicant’s qualifications.
Qualifications:
Essential criteria
- Relevant higher education (e.g. university degree). Long and relevant experience may compensate for higher education.
- Fluency in English, written and oral.
- Extensive experience in administrative work in a similar environment.
- Excellent knowledge of MS Office programs, Teams, Outlook, SharePoint, communication tools.
Desirable criteria
- Knowledge of Norwegian is an advantage.
- Experience from working at embassy, international organization or public administration.
- Previous experience in related field (consular, legal, and administrative affairs).
- Documented proficiency in translations.
- Good knowledge of social and cultural situation in Croatia
Personal qualifications and qualities:
- Service minded individuals with ability to work structured, independently, and efficiently as team players in a fast-paced environment.
- Organized, efficient, precise in implementing tasks, meticulous attention to detail.
- Good organizational and time management skills.
- Ability to effectively communicate with internal and external stakeholders, written and oral.
Work conditions:
- Working hours: Monday-Friday 08:30-16:15 (summertime, 08:30-15:30).
- Overtime and some travel may be required.
- Workplace: Norwegian Embassy, Grand Centar, Hektorovićeva 2, 10000 Zagreb.
- Salary is determined based on experience and qualifications.
Additional information:
Job type: Full-time
Start date: June 10th, 2024
Probation period: 6 months
How to apply:
Your application should be submitted to The Royal Norwegian Embassy in Zagreb by e-mail to emb.Zagreb@mfa.no.
- CV, motivation letter, reference letter from former employer(s), education/course certificate(s)
- Detailed information regarding level of English, oral and written.
- Nationality and residency status in Croatia.
- Information on notice period of present employer
Please mark the subject field with: “CONSULAR AND ADMINISTRATIVE OFFICER 2024 – your name”
Deadline for application: March 15th, 2024
Any enquiries please send e-mail to emb.Zagreb@mfa.no.