Vacant position: Administrative Officer/Driver

The Royal Norwegian Embassy in Hanoi is recruiting a full-time administrative officer/driver, starting January 2026. We are looking for a trustworthy person who is organized, safety-conscious and will represent Norway with a professional approach. Responsibilities include administrative tasks and working as second driver at the Embassy.

The Embassy has 14 employees including four diplomats from Norway and 10 Vietnamese staff members locally hired.  The Embassy is housed in the Hanoi Tower.

Duties and responsibilities

  • Perform the reception duties
  • Follow up and oversee maintenance tasks at the Embassy and the official Residence
  • Assist in other office and administrative tasks
  • Drive diplomats and local staff to meetings in Hanoi and field trips
  • Deliver Embassy letters, documents etc to government authorities
  • Carry out different types of errands and deliveries

Qualifications

  • Minimum 3 years' work experience
  • Experience from administrative/office work
  • Proficiency in Microsoft Office
  • Fluency in English, both written and oral
  • Valid driver license
  • Experience as driver in a professional capacity
  • Excellent navigation and driving skills
  • Good knowledge of the city of Hanoi

Skills and competences

  • Ability to work independently and efficiently in a structured manner
  • Excellent time management and organizational skills
  • Strong communication and interpersonal skills
  • Ability to work under stress
  • Good practical skills
  • Integrity, loyalty, and a professional approach

Personal attributes: Honest and trustworthy; Respectful; Service-minded; Pleasant and positive attitude; and Excellent collaboration skills.

We can offer

  • Competitive salary, which will be determined based on qualifications and experience
  • Interesting and pleasant work environment with a team that values collaboration, good communication and flexibility.
  • 25 days of annual leave
  • On-the-job training

Terms and conditions

  • Working hours from 08:30-16:30, Monday to Friday
  • Required to perform extra hours when needed due to Embassy activity during evenings and weekends. Extra hours will be compensated in accordance with the Vietnamese law
  • Probationary period: 6 months
  • Obligated to pay taxes in accordance with the Vietnamese law
  • Clean criminal report, with no previous convictions
  • Medical report/health certificate upon request

How to apply: All applicants are requested to send their Curriculum Vitae with contact information (telephone, e-mail) to the Royal Norwegian Embassy at the following e-mail emb.hanoi@mfa.no as soon as possible and before 17 October 2025.


If you have any additional questions about the position, please make an inquiry to the same email, att: First Secretary Ms Vilde Langemyr Malec.