Vacancy notice

Consular Officer (2-year temporary position)

The Royal Norwegian Embassy in Warsaw represents Norway’s interests in Poland and provides a wide range of services to Norwegian citizens. This includes the handling of passport applications, applications related to Norwegian social security numbers, notarial services, and consular assistance. To fill a temporary vacancy in the Embassy’s consular section, we are seeking a reliable, service-minded and well-organized Consular Officer for a two-year temporary position.

Responsibilities:

  • Offer consular assistance to Norwegian citizens in Poland, including processing applications related to Norwegian social security numbers, paternity cases, passports, and reporting deaths and accidents.
  • Handle inquiries from the public, both in person and digitally.
  • Prepare and assist with notarial acts.
  • Serve as the main contact point for relevant Norwegian and Polish authorities and institutions on consular matters.
  • Follow up new and relevant regulations and guidelines in consular and immigration affairs.
  • Assist and follow up Norway’s Honorary Consuls in Poland.
  • Accompany diplomats on prison and hospital visits.
  • Contribute to the preparation and organization of events, conferences, visits to/from Norway, and consular-related projects, when required.
  • Maintain and update the Embassy’s travel advice and consular information.

The Head of Mission may adjust the responsibilities assigned to this position depending on the Embassy’s needs.

Requirements:

  • Bachelor’s degree or equivalent relevant experience.
  • Strong organizational skills and ability to handle multiple tasks independently.
  • Flexible, service-minded and professional in handling sensitive and urgent matters.
  • Team oriented work approach.
  • High digital competence and confidence in using common digital tools and systems.
  • Excellent interpersonal and communication skills.
  • Calm, solution-oriented and adaptable.
  • English: C1 level (or equivalent).
  • Norwegian: B2 level (or equivalent proficiency in another Scandinavian language).
  • Fluent spoken and written Polish.
  • Clear criminal record.

Desirable qualifications:

  • Experience from consular work, public services, government agencies, or similar administrative roles.
  • Familiarity with identity and civil-status procedures and Norwegian regulations.
  • Experience in public guidance and handling complex rules.

The Royal Norwegian Embassy in Warsaw offers:

  • Good working conditions and excellent working environment.
  • Working hours: Monday-Friday 08:30-16:15 (summertime, 08:30-15:30).
  • Competitive salary and benefits package.
  • Work in a highly skilled and motivated international team.
  • Thorough on-the-job training in Norwegian consular procedures.

Additional information

  • Full-time two-year temporary contract (100% position), with the possibility of transitioning to permanent employment.
  • Probation period: 3 months.
  • Start date: 01. August 2026.
  • End date 31. Juli 2028.

How to apply:

Applications should be submitted in the form of a motivation letter and a CV in English or Norwegian to: emb.warsaw@mfa.no.

Please compile everything into one PDF document. Mark the subject field with: “CONSULAR OFFICER 2026 – your name” 

The application deadline is 07. April 2026.

 Only shortlisted candidates will be contacted.

Questions concerning the position may be directed to: