The Royal Norwegian Embassy in Warsaw represents Norway’s interests in Poland and works to strengthen the close bilateral relationship between our two countries. The Embassy is engaged in a wide range of activities, including political and economic cooperation, cultural exchange, and consular services. We also follow up projects funded by the EEA and Norway Grants.
To support the Embassy’s daily operations, we are now seeking a reliable and well-organized Administrative Officer and messenger to join our administrative team.
Responsibilities:
· General support to the Embassy’s administrative operations
· Practical property management of Embassy residences, office premises and the Ambassador’s residence
· Handling procurement processes in line with applicable rules and regulations
· Coordination and follow-up of service providers and contracts
· Responsibility for purchasing and ordering goods and services
· Assisting the Embassy’s accountant with finance- and accounting-related tasks
· Acting as the Embassy’s second driver and messenger and assisting the main chauffeur as needed, including during official visits and delegation programs
· Ad hoc tasks and logistical assistance as required
· The Head of Mission may change the responsibilities assigned to this position depending on the Embassy’s needs.
Requirements:
· Relevant education and/or experience in administrative work
· Strong organizational skills and ability to handle multiple tasks independently
· Digital competence and confidence in using common digital tools and systems
· Previous experience with facility/property management, procurement, or accounting is an advantage
· Valid driver’s license (category B) and solid driving experience
· Flexible, service-minded, and solution-oriented
· Excellent interpersonal skills and team spirit
· Fluent spoken and written English; knowledge of a Scandinavian language is an asset
· Clear Criminal record
The Royal Norwegian Embassy in Warsaw offers:
· Good working conditions and excellent working environment.
· Competitive salary and benefits package.
· Work in a highly skilled and motivated international team.
· Good opportunities for further learning and development of professional skills.
Questions about the position may be directed to Minister Counsellor Bjørn Erik Brustad (bjorn.erik.brustad@mfa.no) or First Secretary Mauran Shanmugam (Mauran.shanmugam@mfa.no).
Application should be submitted to the Embassy in the form of a motivation letter and a CV in English on emb.warsaw@mfa.no. The deadline is 31 October 2025.
Only shortlisted candidates will be notified.