The Norwegian Embassy in Tokyo is seeking a highly motivated and service-oriented administrative officer to provide administrative and operational support to the Defence Attaché Office.
This is a varied and responsible position at the intersection of diplomacy and bilateral defence cooperation, offering close interaction with the Norwegian Ministry of Defence, Japanese counterparts, and colleagues across the Embassy and Team Norway in Japan. The successful candidate will play a key role in facilitating high-level engagements, coordinating programs and visits, and ensuring the smooth day-to-day functioning of the Defence Attaché Office.
Key responsibilities for the position:
- Administrative officer at the Defence Attache Office.
- Protocol work, liaising with the Ministry of Defence in Japan. Contact and appointment booking with ministries and other organizations.
- Coordinate and support Norwegian Ministry of Defence engagements in Japan, including planning and executing programs, managing logistics and liaising with host-nation counterparts.
- Develop and maintain productive networks and relationships with Japanese officials, government agencies, and service providers.
- Develop and respond to a range of correspondence.
- Provide linguistic support for functions, informal meetings, phone calls, and other support as directed.
- Other supporting tasks to the political team at the embassy as needed.
Required Qualifications/Experience
- Office administrative experience. Experience from the Japanese defence sector is desirable but not required.
- Fluent in Japanese and high-level skills in English.
- Sound computer skills in a range of software (particularly Microsoft Office suite).
- Japanese driver’s license is desirable, but not required.
Personal qualities
- Intercultural understanding.
- Good communication skills.
- Ability to work independently.
- Flexible and adaptable.
- Service-minded and positive.
- High level of integrity.
What we offer:
A varied position which requires interaction with the entire embassy and Team Norway in Japan.
You would be a part of a friendly and inclusive working environment, informal and respectful of everybody.
Job Type: Permanent Full-time (conditional to the existence of a Defence Attache Office at the Norwegian Embassy).
Salary: 7,5 million to 9,0 million yen (for especially qualified candidates higher pay may be considered).
Work Hours: 09:00 - 17:00, Monday – Friday. Overtime compensated according to local law and embassy regulations.
Holidays: 25 paid annual leave days (after one year of employment).
Application procedure:
When applying, please attach a short application letter in both English and Japanese stating why you consider yourself a suitable candidate, and add your CV in English.
Please include names, e-mail addresses and phone numbers of references, preferably immediate supervisors in present and/or recent jobs.
Please send your application to emb.tokyo@mfa.no marked “Administrative officer - Defence Attache Office: [YOUR NAME].”
Application deadline: 18 March 2026