What is MFA Event?
MFA Event is the Norwegian Ministry of Foreign Affairs’ contact register and event management system based on Microsoft Dynamics 365. It is used by the Norwegian diplomatic and consular missions abroad and by the Ministry in Oslo (hereafter referred to jointly as 'the Ministry') to store information about contacts and to create and manage events.
Gathered information:
When you participate in an event organised by the Ministry, exchange emails or business cards with Ministry employees, or are in contact with the Ministry in another way, the following information may be gathered: name, nationality, job title, workplace, physical address, email address, and office/mobile phone numbers.
If information about dietary restrictions is needed for an event, we will ask explicit permission to store this information.
How do we use this information?
We will use our gathered information to invite you to future Ministry events.
The legal basis for using information for the above purposes is the Ministry's legitimate interest in maintaining a contact register and organising events relevant to its work.
Please let us know if you do not want us to use your personal information for these purposes.
Who does the Ministry share personal data with?
We may sometimes share your personal data in MFA Event with partners, such as caterers or those responsible for security at our events. Your personal data in MFA Event will never be shared for commercial purposes.
Information may also be shared with partners outside the European Economic Area (EEA). In all cases, we ensure that your personal data is protected responsibly through agreements with the recipients. If you would like more information about these agreements, do not hesitate to contact us.
Storing personal data:
We store personal data for as long as necessary. Dietary restrictions are automatically deleted after each event.
Your data protection rights include:
The right to be informed:
You can ask us for further details about how we process your personal data.
The right of access:
You are entitled to a copy of your personal data.
The right to rectification:
You can correct and supplement your personal data.
The right to data deletion:
You can ask us to erase personal data we no longer have a reason to store.
The right to restrict processing:
You can ask us to restrict the use of your personal data.
The right to data portability:
You can ask for your personal data to be transferred to you or to another organisation in a structured, commonly used, and machine-readable form.
The right to object:
You have a right to object to our use of your personal data.
Please note that these rights are subject to the limitations prescribed by law. Please contact us if you wish to exercise any of these rights. We will respond as soon as possible, generally within one month.
Suppose you feel that we are using your personal data wrongfully. In that case, you can lodge a complaint with the Norwegian Data Protection Authority. We hope you will contact us first so we can consider your objections and clarify any misunderstandings.
Privacy notice revisions
We may need to revise the MFA Event privacy notice occasionally. The most recent version is always posted here.
Cookies
MFA Event does not use cookies.
Contact information
Please contact the Ministry’s Data and Analytics Section if you have questions or comments or if you want to exercise your rights.