The Norwegian Embassy in Rome is looking for an experienced candidate for the position as personal assistant to the Ambassador on a temporary basis for one year. Commencement date subject to further agreement.

Main duties and responsibilities

  • Manage the Ambassador's schedule and make arrangements for official functions, visits and events, in collaboration with embassy and residence staff
  • Coordinating function for the residence staff and embassy driver
  • Liaise with relevant authorities and organisations
  • General office administration
  • Main duties may be subject to revision at the Head of Mission’s discretion

Required competencies

The candidates should have the following competencies:

  • Experienced with office management and administrative work, preferably as a personal assistant
  • Good understanding of Italian governmental institutions and local conditions
  • Excellent command of English and Italian, spoken and written, familiarity with a Scandinavian language is positive but not required
  • Higher education minimum three years. Relevant experience from similar position may come in lieu of the higher education requirement
  • Good IT skills

Essential qualifications and skills

The successful candidate will require:

  • Excellent organizational and time management skills
  • Excellent interpersonal skills and good verbal communication
  • Accuracy and an eye for detail
  • The ability to be proactive, multi-task and take initiatives independently. Sense of responsibility – have an eye for what must be done and carry it out
  • The ability to work as part of a team
  • Ability to maintain a high level of confidentiality regarding work-related information
  • Flexible to work extra hours, weekends and other holidays when necessary


  • All applicants must be legally eligible to work in Italy
  • Staff members recruited locally by the Norwegian Embassy are subjected to terms and conditions of Service according to Italian law
  • References will be contacted for shortlisted candidates

The Embassy can offer

  • Contract duration: 1-year contract with possible extension
  • Full time position. Working hours: 36 hours per week. Sometimes outside normal office hours
  • Salary to be agreed
  • 26 days of holiday entitlement per year
  • An inclusive and positive working environment

How to apply

Interested persons are required to send their applications to Only electronic applications will be accepted. Please scan all papers and references into one.pdf-file. Please quote in the subject line: “Application for the position as personal assistant to the Ambassador”.

The application must contain:

  • Letter of application (1 page max) in English or in a Scandinavian language stating why you consider yourself a suitable candidate for the position, giving brief examples of how you have applied the above competencies in a previous role
  • CV/résumé (2 pages max)
  • Two nominated referees with contact details
  • Copies of professional references and relevant academic, professional, and language qualifications

Depending on the number of applications received, a short-listing of candidates to be called for interview may be undertaken based on the candidate profile above. The interview will be in English or a Scandinavian language. Please note that only successful candidates will be contacted.

Questions regarding the position may be directed to

Closing date: 6 October 2022