As an administrative assistant, you will work closely with members of the administrative team of 10 people to deliver services for the Mission.
We're looking for a person who is outgoing, flexible and service-minded, who can work well both independently and with others and thrive in a hectic environment. We expect our employees to step up and take responsibility for both small and large tasks when needed.
Work tasks
• Support the head of administration and the rest of the administrative team to deliver services to the Mission.
• Assist the Mission’s accountant in handling of the workflow
• Assist in the dialogue with Swiss authorities in administrative matters, written and verbal
• Be a resource in planning meetings, events and high-level visits, assist in the dialogue with suppliers and hired help in the Ambassadors’ residences.
• Assist with on-/off boarding of diplomatic staff, including guidance related to schools, kindergarten, health issues, housing and accommodation, customs clearance and more.
Qualifications
• Bachelor’s degree in administrative disciplines. Experience in logistics and economy is an advantage.
• Administrative experience. Preferably work experience in an international environment
• Above average IT skills, preferably Microsoft platforms
• Language requirements
o French: Fluent, oral and written (Mother tongue - C1/C2)
o English: Fluent, oral and written (B2/C1)
o Norwegian/Swedish/Danish: Knowledge is an advantage, but not a requirement
Personal qualities and skills
• A solution-oriented team player
• Can handle a hectic work environment. Calm in stressful situations
• Flexible attitude. Can adapt to changing requirements in a multicultural environment
• Contribute to a good and thriving working environment
Some work outside of normal working hours may be expected, including a few weekends during the year.
Salary considered based on qualifications and experience. Applicants must have a work permit and pay taxes to Switzerland.
Applications in English and CVs should be sent no later than 15th January 2025 to:
Permanent Delegation of Norway in Geneva
P.O. Box
1218 Le Grand-Saconnex
or by e-mail.
Mark the application with “application + name”.
For further information and questions about the position, please contact Jonny Olsen