Vacency - Administrative Officer

The Norwegian Embassy in Lilongwe has a vacancy for a full-time position as Administrative Officer. Starting date: Tentative 15 March 2022. The first 6 months of employment is considered a probationary period.


Main Duties and Responsibilities:

Assisting with office routines and maintenance including facilitate contact with local and international suppliers and local government offices.
Driver tasks and reception duty when needed.
Administrative support for posted staff, incl. IT-support (Microsoft Windows, Microsoft Office, Hardware incl. Smart phones).
Perform any other duties that may be assigned by the management.
 The position will be a part of the administrative team in the embassy and will perform any given task. Some overtime (paid) must be expected.


The following qualifications are required:

Documented fluency (written and oral) in English.
Documented proficiency in Microsoft Office computer software.
Relevant Education, minimum bachelor’s degree.
Developed cooperation skills as well as the ability to work independently.
Ability to work well under pressure.
Valid car driving license and at least two years driving experience in Lilongwe.

The following qualifications/skills will be an advantage:

Experience from work with Embassy, international organization or public administration.
Proficiency in IT-support.
Practical knowledge of technical systems.
Good knowledge of the security, social and cultural situation in Lilongwe.
Residency within 1 hour travel time from the Embassy.

Salary will be determined according to qualifications and experience. The Embassy cover MASM executive scheme for all employees. The Embassy deducts income tax (PAYE) according to Malawi law, and transfers the deduction to the Malawi Revenue Authority. Either Nico or Old Mutual pension schemes is compulsory (Embassy contribution 14 % and employee contribution via salary deduction is 5 %).

Application must be submitted in English, and include a cover letter demonstrating motivation and experience, CV, and contact information for at least two references (please include both email and phone numbers for the references).

Candidates who are not Malawian citizens must have legal residency and hold a valid work permit in Malawi.

For any questions about the position, please contact Øyvind Lorenzen , Tel 01 779 400 or

Please send your application by email to no later than 12 February 2022 (applications received after this date will not be considered) and mark the application Vacancy – Administrative Officer. Please note that only short-listed applicants will be contacted.