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Ambassabygget i Budapest - Photo:Ambassaden i Budapest
Ambassaden i Budapest

Vacant position as Administrative Officer

The Norwegian Embassy in Budapest is looking for an Administrative Officer to join our administrative team. The work will be across a variety of administrative tasks and the main focus will be on buildings management.

Duties and responsibilities
- Responsibility for coordination of property repair work in cooperation with the relevant Norwegian government agency and the contracted property manager
- Responsibility for organising and co-ordinating all care-taking tasks at the Embassy and the Residence of the Ambassador
- Responsibility for the Embassy’s agreements with different suppliers and day to day follow up (orders, invoices, changes etc)
- Responsibility for communication and/or coordination with Hungarian authorities and other authorities regarding embassy real estate, e.g. repairs, renovations and permits
- Tasks related to security, material management and moving
- Other administrative tasks as required, e.g. filling in for other colleagues during holidays etc.
- Other tasks may be assigned as needed

Qualifications and skills
- Relevant work experience
- A bachelor’s degree or equivalent is required, additional qualifications are a plus
- Excellent written and communication skills
- Excellent English and Hungarian language skills, language skills in Norwegian/Scandinavian language is a plus
- Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange

Personal qualities
- Strong organizational skills and a problem-solving attitude
- High attention to detail
- Excellent teamwork skills as part of a good working environment as well as proven ability to exercise initiative and judgement and to work unsupervised
- Flexibility outside normal working hours when needed

 Terms and conditions
- The vacant position is a permanent full-time position
- The working hours is 37,5 hours per week and holidays is in accordance with Hungarian law
- Salary to be discussed depending on qualifications
- Some evening hours may be required
- Full Hungarian working rights

How to apply
Please send a short application with CV to the Embassy’s e-mail adress,  emb.budapest@mfa.no before the 24th of March 2021. Supporting documents should only be submitted upon request. 

Contact information
For further information, please contact Line Engeland Sommerstad, First Secretary or Emese Petke, Cultural and Information Officer either by phone (+36 1) 325 33 00, or by e-mail emb.budapest@mfa.no.