Vacant positions: INHOUSE VISITOR’S COORDINATOR and/or ADMINISTRATIVE ASSISTANT

WOULD YOU LIKE TO WORK IN AN INSPIRING DIPLOMATIC ENVIRONMENT?The Mission of Norway to the European Union is looking for an administrative coordinator to handle the logistics related to the large number of visitors to Norway House.  The successful candidate will be a member of the common administration for the Norwegian Mission and the Norwegian Embassy.     The Mission represents the Norwegian government on all EU-related issues. With a staff of about 60 people, most of whom are seconded to the Mission by different ministries in Oslo, we maintain and develop co-operative relations between Norway and the EU. For more information about the Mission please consult our web-siteWe are looking for a service minded team player for the following position:INHOUSE VISITOR’S COORDINATOR

Main tasks

  • Coordinate the requests for meeting rooms, keep statistics on the number of visits/visitors
  • Contact with catering companies for food deliveries
  • Preparing meeting rooms in cooperation with the service staff
  • Coordinate the service / cleaning personnel
  • Contact point for certain service providers
  • In cooperation with colleagues, contact point for the facility manager when needed
  • Cooperate with the Housing coordinator for rental contracts, and contacts with house owners

 Requirements

  • Flexible and service minded
  • Able to multitask and work under pressure in a diverse environment
  • Excellent knowledge of Microsoft Office programs
  • Fluent English (written and spoken)
  • Good knowledge of French and/or Dutch language
  • A Scandinavian language will be considered an asset
  • Minimum 3 years experience in similar roles

Closing date: 22 September 2024

Interviewing:  October 2024

Starting date: 1 December 2024

Salary: To be negotiated

Contract: 1 year, with possibility of permanent position

For further information please contact Head of Administration, Kristin Barsten, +32 (0)2 734.

Applications with full CV and motivation letter in English should be sent by e-mail only, to: eu.brussels@mfa.no , clearly marked “Inhouse coordinator”

In case of internal reorganization we are looking for:

ADMINISTRATIVE ASSISTANT (Scandinavian speaker)

Main tasks

  • Administrative support of diplomats
  • Support in the preparation of visits and meetings
  • Handle correspondence and distribution of documents
  • Policy related support (media monitoring, newsletters, reporting)
  • Other administrative tasks required

Tasks may change

Requirements

  • Flexible and service minded
  • Able to multitask and work under pressure in a diverse environment
  • Bachelor degree and/or experience of administrative work
  • Excellent command of a Scandinavian language and English
  • Good knowledge of Microsoft Office programs
  • French will be considered an asset

Closing date: 22 September 2024

Starting date: 1 December 2024

Salary: To be negotiated

Contract:  1 year, with possibility of permanent position.

For further information please contact Head of Administration, Kristin Barsten - +32(0)2 738 74 36

Application written in one of the Scandinavian languages with full CV and motivation letter should be sent by e-mail only, to: eu.brussels@mfa.no , clearly marked “Administrative assistant”