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FAQ regarding the 2018 Call for Proposal

The Embassy is receiving a number of requests for clarifications regarding the 2018 Call for proposals. In this FAQ we try to answer some of these questions. Please review this page before you contact the Embassy.

1. Can we call the Embassy for more information?

-  We prefer that you send your questions to [email protected] Questions and answers that are relevant to other applicants will be published on the Embassy’s website. Please refer to this page before contacting us.

2. How will we know the results of the assessment?

-  You will be notified by e-mail on the outcome of your organisation’s application. If your project is shortlisted for support, you may be invited for a meeting and further clarifications before a final decision is made. The assessment process can be expected to take about 2 months.

3. Can you tell us if our project idea corresponds to the priorities of your call?

-  In order to treat all applicants fairly and equally, the Embassy will not discuss concrete project ideas or concepts with prospective applicants before submission of a complete application.

4. How will assessment be done and what are the selection criteria?

-  The Embassy will assess applications on the basis of the following general criteria: relevance to the call and Norwegian priorities, anticipated impact of the project, quality of the application (including the budgetary documents, results framework and theory of change), the effectiveness of the proposed project, cost efficiency and sustainability. The Embassy will try to achieve a reasonable sectoral and geographical distribution of the supported initiatives.

5. When can we plan to start project activities?

-  The project period is starting from the date of signature of the Grant Agreement. The Embassy will try to have most Grant Agreements in place before the summer 2018.

6. What is the upper limit for individual project grants?

-  There is no pre-set maximum amount for individual grants. However, the Embassy advises that applications from public entities should not normally exceed Euro 1 500 000 and from non-public entities Euro 300 000.

7. Is it necessary to translate to English annual financial statements, registration documents, procurement and anticorruption routines and the like?

-  No, this is not necessary.

8. Are public universities eligible to apply to this call?

-  Yes, public universities are eligible, but not private (commercial) universities.

9. Is it necessary to have own contributions (co-financing)?

The Embassy may demand co-financing (in the form of in-kind or "cash") from applicants, especially for larger projects. If so, the relevant applicant will be informed after the first round of assessments of the applications. 

10. A Ministry wants to do a project in cooperation with one association/NGO. Can we be co-applicants?

-  Only one organisation can be the applicant.

-  The Ministry as public institution is eligible to apply to this call. A specific NGO could be a preselected partner to the ministry in this cooperation, in case that Kosovo/Albanian legislation allows this without public procurement.

11. We plan to have a partner organisation. Can we transfer funds to them? Do we need to sign some agreement with them?

-  Successful applicants are required to formalise their cooperation with relevant partner organizations before transferring project funds from the applicant’s account to the account(s) of partner organization(s). The relations and responsibilities of the partners should be defined in a legally-binding contract between the applicant (lead partner) and partner organizations.

12. Do we need predefined partners in our project if they could be selected at the beginning of project implementation through public procurement?

-  Project partners should preferably be defined in the application.

-  Partners providing goods and services may be selected through a public procurement. If you plan to issue one or more tender(s), please stipulate a realistic timeframe in the application. The Embassy expects procurement processes to follow relevant laws and regulations. 

13. Can we submit more than one application?

- Yes, you can submit more than one application.

14. What is meant by the “civil society programme”?

- The Embassy is looking for ONE organisation that will establish and manage a civil society programme for Albania and Kosovo. The purpose of the programme will be to support the development of civil society in Kosovo and Albania, with a particular thematic focus on 1) non-discrimination and gender equality, 2) independent media, 3) minorities and marginalised groups, 4) environmental protection and 5) youth employment. The programme will provide small scale grants to civil society organisations, through an open call/competitive process that is tentatively set to launch 1 September 2018. The chosen partner organisation will administer this process. Prospective organisations that want to manage the programme will have to meet the specific allocation criteria for the civil society programme in Albania and Kosovo set out in the call for proposals.

15. Do we have to meet all the «specific allocation criteria for the civil society programme in Albania and Kosovo»?

- These criteria are only relevant if your organisation is applying to establish and manage the civil society programme described above. For any other project, please consider the “general allocation criteria” in the call for proposals.

16. We are a small NGO. What are our options for getting support from the Norwegian Embassy?

- The Embassy will only exceptionally give grants that are less than NOK 1 million. If your organisation is seeking support for a smaller project, you are encouraged to consider applying with the “civil society programme” discussed above, and which is designed specifically to support smaller initiatives. This programme is tentatively set to launch in September 2018. Alternatively, your organisation can apply in partnership with other organisation(s), and present a project that combines several smaller initiatives. Note that in such cases there has to be ONE applicant, formalised cooperation between the partner organisations, and robust/clear routines for financial/project management. All other “general allocation criteria” in the call for proposals will also have to be met.